Facilities management software is revolutionizing how businesses operate.
A facility management app provides a central platform for overseeing facility activities. However, even though a digital approach improves efficiency and lowers operating costs, too many businesses hang on to their manual approaches. Here’s why you should update your management processes.
Key Takeaways:
- Facilities management software is customizable to the specific activities of a facility, allowing for the streamlining of management services.
- An app for facilities management coordinates the different elements and moving parts of a facility and keeps all team members on the same page with operations.
- By using an app to observe the workplace, facilities managers can uncover inefficient processes, wasted resources, and communication challenges that impact productivity.
Facilities management improves the bottom line and changes the way people work together. It increases the ability of your company to achieve its goals and manage your assets effectively. To get the most functionality out of facilities management software, Watkyn can customize an app for your company. Let our team help you achieve successful business outcomes.
Using a Facility Management App to Your Advantage
The more your business grows, the more important facilities management becomes. Every employee can use the right app to access important resources and information, whether it’s to oversee contractor involvement or collaborate with one another on important tasks. There are eight ways customized facilities management software works to your advantage.
1. Improve Project Management
With facilities management software, you can oversee a project from the initial conception of the idea through its design and completion. There are many moving parts to getting a facility up and running and running smoothly, and industry-specific software helps streamline these numerous projects.
You can use the software to identify areas needing improvements or to get a real-time update on the status. Facility managers can easily track progress, schedule specific individuals for tasks, and proactively uncover delays or challenges to the project.
2. Gain Financial Control
Getting better control of your finances is a huge advantage for your facility. In a competitive industry and unstable economy, saving money and maximizing resources become your key to longevity. With a facility management app, you are able to make informed decisions that protect your assets while reducing common financial risks:
- Develop sales invoicing solutions that fit your contractual requirements
- Compare supplier quotes for maximum savings along with using the system to efficiently deliver quotes to clients
- Streamline purchase orders and correctly allocate timely payments
A system developed for your business can also help reduce costs by tracking budgets, expenses, or future costs. This insight reduces unnecessary spending and keeps you on budget.
3. Establish Employee Morale and Well-Being
A pleasant work environment needs to be comfortable, safe, and efficient. You can use facilities management software to help manage the air quality, lighting, humidity, and temperature of the workplace.
You can also use the automation features to reduce the labor burden related to repetitive tasks. Reducing the workload helps prevent stress and the potential for burnout or disengagement from the job. Increasing employee comfort and satisfaction improves the bottom line, retention, and productivity.
4. Oversee Property Management
Using a facility management app, your business can get a handle on taking care of multiple properties. An app makes it easy to manage repairs or scheduled maintenance. With all of your information for each property in one place, managers save time while avoiding mistakes or errors like ignoring a rate change or overlooking a payment.
You can use the reporting features of customized software to help make comparisons between properties. Seeing where one property excels in savings, you know how to change other properties to improve savings across the board.
5. Improve Collaboration and Mobility
Facility management software puts your employees on the same page to make decisions more quickly. Employees can access real-time information about any property from any location, with a specially configured dashboard showing an overview of important data or scheduled events. Connecting and collaborating with each other is easier and more accurate with a management app.
6. Control Contractor Expenses
You can take advantage of facility management software to gain more control over the expenses of hiring contractors. With a customized app, you can cost-effectively and efficiently oversee contractors, using the software to:
- Manage contractor progress, deadlines, and their adherence to the budget
- Automate workflows such as approving work or issuing work orders
- Look for cost savings and negotiate lower rates through contract comparison
- Improve your communication with contractors and avoid errors from misunderstandings
When you work with application development, you design software that fits the specific needs of your business. The stronger your ability to manage contractors and third-party services, the more control you have over expenses.
7. Managing and Tracking Assets
Whether you have multiple properties or your facility owns a lot of equipment, keeping track of all the data related to your assets is a time-consuming liability. With a facility management app, you can create a central asset register containing detailed data to keep track of your assets. This information could include:
- Status
- Location
- Age
- Maintenance history
With all of this information in one accessible place, you get a comprehensive look at the state of your assets and make informed decisions regarding maintenance needs and repairing or replacing assets.
8. Space Optimization
Space optimization is all about making the most use of your space in the most efficient, cost-effective ways possible. Improve your facility’s ability to meet business needs by optimizing the space. Using an app’s space management feature, you can reconfigure your workspace after identifying areas where space is underutilized.
You can even use an app to organize and streamline facility bookings. See what your facility offers compared to what your business needs and make decisions accordingly.
Designing a Facility Management App That Works for You
To take full advantage of the benefits a facility management app brings, have your software solution customized by the team at Watkyn. We aim to develop software platforms that promote your business success and work towards your business goals. Contact us today for more information on facility management options.
